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Continuing our series on parish records, this week will focus on meeting minutes and other records to be prepared for permanent archival.

Outside of the financial records discussed last week, there are several records that parishes should appropriately prepare and archive. This allows for such items to be a resource for historical research for generations to come. Included in this is:

  1. Registers and Vestry Books
  2. Meeting minutes and materials for all committees (vestry, corporation, stewardship, worship, ACW, etc.)
  3. Parish newsletters and service leaflets, which include parish announcements
  4. Legal, insurance, and other important documents, such as Deeds of Establishment or consecration information
  5. Architectural plans and property titles
  6. Cemetery, columbarium, or other memorial property records
  7. Photos, correspondence, parish histories, and other important papers

Items for archiving should be prepared by the parish and sent to the Synod Office for review. The Synod Office will then forward items on to the Provincial Archives for safekeeping. To learn how to properly prepare items, please see the summary sheet HERE.

If you have any questions about specific records and whether they should be kept, destroyed, or archived, please do not hesitate to contact the Synod Office at churched@edmonton.anglican.ca.